HBA Special General Meeting and Annual Council Meeting 2020

Both meetings were held on Monday 9th March 2020 at Badger Farm Community Centre, Winchester SO22 4QB.

The Special General Meeting regarding our new Constitution began at 19:00, chaired by John Lauwerys.   Representation was good, with 10 out of the 14 Hampshire associations present.   John explained that provided 2/3rds of the attendees present agreed to this constitution it could be passed in accordance with the terms of the current HBA constitution for enacting constitutional amendments.

After a short discussion about specialist groups’ rights and partner members’ capitation fee to HBA, John recommended that the meeting adopt this constitution, and if refinements needed to be made they could be implemented at the next ACM.

The meeting voted unanimously to adopt the new constitution.
Thus the new constitution, based on the Charity Commission model constitution,  replaces the HBA constitution previously adopted on 3rd October 2007.

The Special General Meeting was then followed by the Annual Council Meeting summarised as follows:

  • In his address, the Chair (John Lauwerys) stated that the approval of the new constitution will significantly streamline the running of HBA. He thanked individuals who had helped to run HBA and its events throughout the year. He was pleased with the 2019 Honey Show and he, with HBA Hon.Sec. Janelle Quitman, has visited a potential venue for the 2020 Honey Show. John and Janelle had also visited the Principal of Sparsholt College and secured premises to hold the HBA Convention on 14th November, 2020. Janelle is working on Asian Hornet control with the 14 HBA associations, 9 of which now have an Asian Hornet Action Team.
  • Mike Lloyd-Owen (Hon. Treasurer) reported that with no income in 2019 the accounts showed a significant deficit. In light of the planned activities of HBA in 2020 the ACM supported his recommendation for the reintroduction of a capitation fee, to come into effect in 2021. The report and accounts were formally adopted.
  • Janelle Quitman (Hon. Secretary) stated that a paper had been circulated to the membership regarding monitoring for the Asian Hornet, the Honey Show, and the forthcoming Convention in November.
  • Jean Frost (Education secretary) stated that for 2020 15 applications had been submitted for the Bee Health Certificate assessment. All Basic Assessment applications must be submitted to Jean before the end of April.
  • Gillian Bird (website manager) stated that a paper had been circulated to the membership, encouraging all associations to submit information about their events to which others are invited, and changes to contact details.
  • Avril Tillman (Librarian) stated that a paper had been circulated to the membership. The library has moved into another building on the same site. Avril is considering offering weekend access to the library once security issues have been agreed. Avril asked local associations to encourage new beekeepers to visit and make use of the library.
  • Jim Stuart (heather permit facilitator) had circulated a paper. He will retire from this position after 2020. John Lauwerys thanked Jim for his work over many years, covering paperwork, liaison with beekeepers, park rangers, forestry commission and the general public, complaints and advice, as well as being keyholder and manager, and organising fees and maps.
  • Janelle Quitman (AHAT – Asian Hornet Action Team – co-ordinator) explained the cost benefit of placing a bulk order of Suterra/Trappit (the most effective bait) in 5-litre containers that could be distributed among the associations. Monitoring for Asian Hornets daily from a convenient location such as a kitchen window is effective. Once the bait is found, the hornet will make repeat visits to the bait, making tracking easier.
  • Elections – all members of the executive committee are willing to continue. John Lauwerys explained that under the new constitution we do not need to elect any additional members this year. Janelle Quitman was formally elected as Hon. Secretary for a three year term from March 2020; nominated by John Lauwerys and seconded by Jean Frost, carried unanimously.
  • A paper was circulated prior to the meeting on BBKA Annual Delegate Meeting.
  • Insurance will be extended for AHAT teams on a similar basis to swarm collection insurance.
  • The 2021 ACM will be held at Itchen Abbas Village Hall
  • Christine Coulsting (Chair, Romsey) had held a meeting in January for all education officers with a view to improving association training.

John Lauwerys thanked members for their attendance at the ACM and invited everyone to remain for an opportunity of a social gathering with refreshments.

The meeting ended 8.25pm