HBA Privacy Policy & GDPR Compliance

Hampshire Beekeepers Association (“HBA”) values your privacy and
recognises the need to process the personal information we hold about you in
a fair and lawful manner. This Notice explains how and why we collect personal
information about you, how we use it, the conditions under which we disclose it
to others and how we keep it secure. It provides you with certain information
that must be provided under the General Data Protection Regulation (EU
2016/679) (GDPR 2016), the UK Data Protection Act 2018 (DPA 2018), the
Privacy and Electronic Communications Regulation (PECR) and any other
relevant data protection legislation that may apply (together “Data Protection

Who are we?

HBA is a registered charity (Charity number: 1000995) dedicated to promoting
and furthering the craft of beekeeping and the education of the public therein
in Hampshire.

HBA represents Hampshire at the British Beekeepers Association (“BBKA”) on
behalf of its fourteen local Hampshire associations. It is a condition of
membership of BBKA that individual beekeepers in Hampshire are members
of HBA which all are by virtue of registered membership of one of the local

In addition to the regular exchange of information with the BBKA, all local
associations may suggest issues which HBA should raise with BBKA and
comment on issues HBA proposes to raise with BBKA. HBA promotes
education in the craft of beekeeping through an annual one-day convention
and honey show and works with the local associations to promote the BBKA
organised examinations systems. In addition, HBA organises winter talks, provides access to its extensive library relating to beekeeping, and co-
ordinates action across the county on issues such as tackling the Asian Hornet threat.

Our contact details;
Name: Hampshire Beekeepers Association
E-mail: privacyhampshirebeekeepers@gmail.com
Website: hampshirebeekeepers.org.uk

The type of personal information we collect?

The personal information we collect will include your name, address, email
address, phone number, membership status (membership type, additional
BDI, dates of renewal) and subscriptions paid, BBKA Qualifications held and
any other information you provide to us.
As an affiliate of the BBKA, HBA will pass onto the BBKA basic contact details
such as your name, address, email address, phone number, number of hives
owned, associations you belong to and any beekeeping qualifications.

How we use your information?

We may use your information to:
● Process applications or renewal of membership of the HBA including
capitation fees and membership of the Bee Diseases Insurance scheme
● Promote and process assessments, module exams and other courses,
conventions or events related to beekeeping;
● Deal with entries into any competitions;
● Seek your views or comments on the services we provide;
● Notify you of changes to our services;
● Send you communications, usually by email, and that may be of
interest to you relating to the HBA’s charitable objectives. These may
include newsletters, information about campaigns, appeals, and other
fundraising activities;
● We may, from time to time, contact you by email, SMS, telephone or
social media with your consent (as required). If at any stage you are
concerned about the content of these communications e.g. unwanted
marketing information, or wish to change how we communicate with
you, please contact us at privacyhampshirebeekeepers@gmail.com to
unsubscribe. All electronic communication is offered in line with EU and UK electronic privacy rules.

Retention periods for personal information are reviewed on a regular basis.
We are legally required to hold some types of information to fulfil our statutory
obligations. We will hold your personal information on our systems for as long
as is necessary. After that time, all personal data will be deleted from the
membership and other data systems.

How we get the personal information and why we have it?

  • Most of the personal information we process is provided to us directly by your
    local association. We will only use your personal data in accordance with the
  • Most commonly, we will use your personal data in the following circumstances:
  • Where we need to perform a contract that we are about to enter into or have entered into with you, for example, provision of core membership services;
  • Where it is necessary for our legitimate interests or those of a third party provided that your interests and rights do not override those interests, for example, providing you, usually by email, with news and updates about members events or sending you newsletters.
  • We also receive personal information indirectly, from the local associations in Hampshire to fulfil the condition of membership of BBKA that individual
    beekeepers in Hampshire are members of HBA and we will share this information with the BBKA.

How we store your personal information?

  • Your information is securely stored.
    We will only retain your personal data for as long as necessary to fulfil the
    purposes we collect it for, including for the purposes of satisfying any legal,
    accounting, insurance or reporting requirements. After this period, we will
    securely destroy your personal data.
  • Your data protection rights – Under data protection law, you have
    rights including:
  • Your right of access – You have the right to ask us for copies of your
    personal information.
  • Your right to rectification – You have the right to ask us to rectify
    personal information you think is inaccurate. You also have the right to
    ask us to complete information you think is incomplete.
  • Your right to erasure – You have the right to ask us to erase your
    personal information in certain circumstances.
  • Your right to restriction of processing – You have the right to ask us
    to restrict the processing of your personal information in certain
  • Your right to object to processing – You have the right to object to the
    processing of your personal information in certain circumstances.
  • Your right to data portability – You have the right to ask that we
    transfer the personal information you gave us to another organisation,
    or to you, in certain circumstances.
  • You are not required to pay any charge for exercising your rights. If you make
    a request, we have one month to respond to you.

Please contact us at privacyhampshirebeekeepers@gmail.com if you wish to
make a request.

How to complain?

If you have any concerns about our use of your personal information, you can
make a complaint to us at privacyhampshirebeekeepers@gmail.com.

You can also complain to the ICO if you are unhappy with how we have used
your data;

The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk

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